Privacy Policy

Effective Date: January 15th, 2025

At Nova Notary Online, your trust is our priority. This privacy policy for notary services explains how we collect, use, and protect your personal information while providing mobile and online notarization throughout Volusia County, Florida, and the surrounding areas.

🔐 1. What We Collect

When using our Florida notary services, we may collect:

Personally Identifiable Information (PII): Your full name, phone number, email, home or mailing address, and valid photo ID

Document & Appointment Details: Type of document (e.g., school forms, real estate deeds), scheduled time, and notarization logs

Marketing Consent: Your opt-in status for text alerts and email communications

🛠 2. How We Use This Information

We use the information you provide to:

Confirm notary appointments and verify your identity (in line with Florida notary law)

Deliver remote and mobile notary services effectively

Comply with state record-keeping requirements

Send SMS/email reminders, service updates, and customer surveys (only with your consent)

Improve your experience on our Services and Select Services pages

📩 3. Email & SMS Consent

By entering your email or phone number, you opt in to receive:

Confirmations & reminders for your notary appointments

Scheduling changes, updates, and satisfaction surveys

Exclusive offers or service alerts from Nova Notary Online

To opt out, reply “STOP” to any SMS or email us at [email protected].

🔄 4. Sharing & Disclosure

Your data is never sold or rented. We share information only:

With your consent

To comply with legal requirements or Florida statutes

With subcontractors who help deliver notary services, bound by confidentiality

See more guidance from the National Notary Association and the Florida Notary for legal standards.

🔒 5. Security Measures

We apply reasonable and industry-standard security protocols to protect your data. However, no method of transmission or digital storage can guarantee 100% security.

✅ 6. Your Rights

You may:

Access or update your data

Revoke email/ SMS marketing consent

Request deletion of your data (where legally permissible)

To submit a request, email [email protected] or call (386) 414-7666.

🚫 7. Children’s Privacy

Our notary services are not intended for minors under 18. We do not knowingly collect personal data from children without verified parental consent.